Layanan Kantor Arsip USU merupakan salah satu penunjang dalam struktur organisasi di Universitas Sumatera Utara, yang bertugas mengelola, merawat dan melestarikan dokumen yang bernilai historis bagi USU. Layanan Kantor Arsip USU ditujukan untuk memudahkan pengguna dalam menemukan informasi yang bernilai bagi civitas akademika USU maupun masyarakat umum.
Jenis Pelayanan Arsip:
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Comparative Studies, Research/Research and Internships
As a form of community service, the USU Archives Office invites students, students, communities, and agencies outside USU to participate in knowledge-sharing and archival development activities together through Comparative Studies, Research / Research, and Internships. The aim is to add insight and knowledge that will be applied in the future to manage archives better.
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Archive Media Transfer
Archive media transfer is carried out using and maintaining active and inactive archives in processing units and the USU Archives in the USU environment. The main purpose of media transfer is to ensure the authenticity of USU archives. Another goal is that with increasingly sophisticated media transfer technology, access to archives that have been transferred can be easy, fast, and precise when retrieving USU archives. Media transfer is the activity of digitizing archives from printed archives that are converted into electronic archives or archives that are indeed “born” in digital form.
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Archive Development
Archive coaching is one effort to improve the quality of archiving in the USU environment. The aim is to increase the understanding and awareness of work units in processing units about the importance of archives in the administration of higher education and the implementation of Tri Dharma USU.
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Archive Lending
Archive lending is the release of archives from files because they are lent either by their own work unit or from other work units in the organization. The archive officer records the lending using the archive lending form (out-slip).
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Archive Gallery
One of the activities of the archive gallery is an archive exhibition. Archival exhibitions aim to maintain organizational existence, disseminate organizational functions, increase public knowledge, increase public awareness, increase public concern, and educate the nation's life.
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Archive Publication
Archive publication can be through print and electronic media. Archive publication can be done by publishing books, magazines and archive journals, photos, archive documents on the website, sound recordings, videos on YouTube channels and social media.
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Archive Destruction
Archive destruction is an action or activity to destroy the archive and the identity attached to it physically, carried out in total so that it can no longer be recognized in content and form. It is carried out if it has reached the age of destruction based on the archive retention schedule and the archive destruction procedure by the applicable provisions set by Universitas Sumatera Utara.
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Archive Rescue and Preservation
Rescue and Preservation of static archives is an effort to maintain static archives in the best possible condition so that they can last a long time.
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Static Archive Management
The static archive management at USU is carried out by the USU Archive Office on static archives submitted by archive creation units within USU and the academic community.
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Archive Acquisition
Static Archive Acquisition adds to the treasures of static archives at the Archive Office USU. It is carried out by handing over static archives. The processing unit handles its management rights through a clear documentation process, starting with the assessment, structuring, and making the Archive Management List and the minutes of the handover.
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