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Archives Office Universitas Sumatera Utara

Service Archive Media Transfer

Background

Archive media transfer is carried out using and maintaining active and inactive archives in processing units and the USU Archives in the USU environment. The main purpose of media transfer is to ensure the authenticity of USU archives. Another goal is that with increasingly sophisticated media transfer technology, access to archives that have been transferred can be easy, fast, and precise when retrieving USU archives. Media transfer is the activity of digitizing archives from printed archives that are converted into electronic archives or archives that are indeed “born” in digital form.

Service Requirements

  1. Archives are in the category of static archives, vital and preserved permanent archives.

Mechanism and Procedure

  1. Make a cover letter containing a submission for media transfer and archive digitization;
  2. The archive is delivered directly to the Archives Office, or the Archives Office staff picks up the archive from the archive creator;
  3. Scanning the archives to be transferred and digitized;
  4. Editing the archives that are transferred to media, such as cropping unnecessary parts;
  5. Archives are saved in the form of PDF, JPEG, TIFF, AVI, WAV, RAW files;
  6. Creating minutes of archive media transfer or archive digitization;
  7. Backing up data on a hard disk;
  8. Storing on a PC;
  9. After saving, the upload process is carried out to JIKN and SIKN.